HR and Payroll


Aim


The aim of the project is to transfer to our Office responsibility for accurate HR and payroll administration. These changes are intended to result in a long-term in improved efficiency of processes supporting Your core business.

The main task of our Office is HR and payroll administration, preparation of monthly tax returns and social insurance statements as well as management reports.  Data obtained from the payroll records will enable You to take decisions affecting operations of Your Company.


Our approach


We initiate the project by taking over Your HR and payroll records and obtaining necessary information on Your Company at the implementation stage. Performance of this stage is a condition for efficient and effective implementation of subsequent works. The service consisting in ongoing HR and payroll administration will be rendered in monthly cycles and cover the widest scope of performed works. Whereas the annual cycle of cooperation will be summed up by annual tax returns and information as well as social insurance statements prepared by our Office.


Scope of services

 
1. HR outsourcing involves the following tasks:

  • keeping and managing employees' personnel files;
  • keeping records of employees' leaves as well as determining length and limits of leaves, keeping records of other absences;
  • controlling the end dates of employment contracts, validity of periodic examinations and OHS trainings;
  • issuing employment separation certificates.

2. Payroll administration involves the following tasks:

  • drawing up payroll once a month, i.e. calculating remuneration for persons employed on the basis of employment contracts, resolutions and civil law contracts;
  • transferring remuneration and regulatory liabilities related to remuneration from the sub-account kept by our Office for Your Company;
  • preparing monthly information for each employee on payable remuneration and deductions made as well as sending pay slips to employees;
  • calculating regulatory liabilities related to remuneration and drawing up statements for the Social Insurance Institution (ZUS) and the State Fund for Rehabilitation of the Disabled (PFRON);
  • preparing information for the accounting department in the form of a collective payroll taking into account management information needs agreed with the Client;
  • submitting to and deregistering from the Social Insurance Institution employees, contractors and payers, as well as notifying any changes in their data;
  • issuing certificates of earnings;
  • preparing annually the following documents: PIT-11, PIT-40, PIT-4R, PIT-8AR, PIT-8C, ZUS IWA.